Maintaining your screen industry organisation registration

Under the Screen Industry Workers Act

Filing your annual return of members

You must send a return to the Registrar of Screen Industry Organisations that confirms your membership numbers as at 1 March each year.

Complete ‘Form SIO-2 – Annual return of members’ and send it to us by 1 June each year. We will send you a reminder by email in March.

The information you will need to provide

The return must be signed by an officer of the organisation. You will also need to provide the following information, all of which will be published on the register.

1. The name of the organisation and its registration number.
2. The date of the annual return.
3. Details of the occupational contracts that apply to its members.
4. The occupational contracts to which the organisation is a signatory party.
   Occupational contracts cover all work done by an occupational group. These groups are set out in Schedule 2 of the Screen Industry Workers Act 2022 and comprise composers, directors, game developers, performers, post-production technicians, production technicians and writers. Occupational contracts will be negotiated by engager and worker organisations.
5. The estimated number of:
   • Members that hire workers in each occupational group (if you are an engager organisation)
     OR
   • Members of the organisation in each occupational group (if you are a worker organisation).
6. Details of the officer who signs the annual return (their name, email address, postal address, contact number and the office they hold).

Send us your annual return

Send the completed annual return form to us, by email or by post.

It is faster to send us your return by emailing it to compliance@companies.govt.nz

Use this address to send us your return by post:

Companies Office
Private Bag 92061
Victoria Street West
Auckland 1142

Or to send it by courier:

Companies Office
Level 1, 162 Victoria Street West
Auckland 1010

Under the Incorporated Societies Act

Filing annual financial statements

Because your organisation is an incorporated society you must prepare annual financial statements and provide a copy to the Registrar of Incorporated Societies. At the same time it must also complete an annual return with the Registrar of Incorporated Societies. These records help to show that your society is still operating, and therefore, should remain on the Incorporated Societies Register.

Keeping society details up to date on the register

As an incorporated society, your organisation must keep certain details up to date on the Incorporated Societies Register. Below are some of the most common updates.

Any change in contact details

Every society must have a registered office and must advise us of its address. If your organisation changes its registered office address, you must update this on the register at least 5 working days before the change of registered office address is due to take effect.

You must also keep other contact details recorded on the register up to date, including:

• Address for communications
• Contact person details.

Officer details

Your society must record details of all officers on the Incorporated Societies Register. You must make sure it registers the following updates within 20 working days of becoming aware of the change:

• When a new officer is appointed or elected.
• When an officer ceases to act (for example, they resign or stand down at an Annual General Meeting).
• When an officer’s contact details change (for example, if they have changed their address).

Constitution changes

Your society's constitution must state how it can later be amended. Any change is only valid once you have registered the amendment with the Registrar of Incorporated Societies.

See also:

• Changing your society's constitution — Incorporated Societies Register External link
• Creating a union constitution — Registered unions