Filing requirements of Building Societies

How to file annual returns and financial statements

Filing annual returns

Annual returns are filed with the auditor's report attached (section 106(1) the Building Societies Act 1965 (the Act)) within 3 months of the start of the financial year (section 103 of the Act and section 41 of the Financial Reporting Act 2013 (FRA 2013)).

Annual return

The information required to be provided to us  is outlined in Schedule 5 of the Building Societies Regulations 1989. Specifically, the annual return includes:

  • name of society, annual return year, registered office and details of directors, secretary and manager
  • summary of fixed capital shares
  • list of present fixed capital shareholders
  • list of persons ceasing to be fixed capital shareholders
  • bonus ballots information, and
  • loans made during the year concerning officers. 

Changing your annual return filing month

The term ‘financial year’ is defined in section 2 of the Act with reference to section 41 of the FRA 2013 where ‘balance date’ is the close of 31 March or any other date that the directors adopt as the entity’s balance date with the approval of the Commissioner of Inland Revenue.

Financial statements

Building Societies are FMC reporting entities and must comply with subpart 3 of Part 7 of the Financial Markets Conduct Act 2013 (which relates to the preparation, audit, and lodgement of financial statements).

The directors of every society must ensure that the financial statements of the society are laid before the Building Society, at least 14 days before the annual general meeting, which must be held within 4 months from the end of the financial year.

When filing the annual return you should attach form FMC1 to the financial statements.

No outstanding loans / mortgages

If, at any particular time, the building society has no outstanding loans/mortgages etc, it does not exempt the building society from lodging financial statements under the Financial Markets Conduct Act 2013.

Send your documents to

Any documents to be filed must be sent to: 

Registrar of Building Societies 
Northern Business Centre 
Private Bag 92061 
Victoria Street West 
Auckland 1142