Maintaining a registered union

Keeping your union's information up to date with the Registrar of Unions and its ongoing responsibilites.

A registered union has obligations in how it is run and maintained, both under the Employment Relations Act (ERA) and the Incorporated Societies Act (ISA).

Annual membership returns

Under the ERA, every union must advise the Registrar of Unions of the number of members it has, as at 1 March each year. This information must be provided by 1 June. We’ll send you a reminder notification the month before your annual return is due to be filed.

After 1 June each year, we produce a union membership return report.

Running an incorporated society and keeping its details up to date

For general information on running an incorporated society and keeping its details up to date on the register, please refer to the information on the Incorporated Societies Register website.

Annual financial statements

The ISA requires every incorporated society to have its annual financial statements approved at an annual general meeting, and to provide a copy of those statements to the Registrar of Incorporated Societies.

Changes to union rules

Under the ISA, a society's rules must state how they can later be amended. Any rule change is only valid once approved by the Registrar of Incorporated Societies.

Registered office address

Every society must have a registered office, and must advise us of its address. If a union changes its registered office address, it must inform us.