Roles

Information related to a function or position of the business entity or asset.

Companies Register

1 confidential data field, 8 public data fields and 3 restricted data fields

Field Description Example Privacy
Personal data Personal information specific to each role. This includes confidential data such as DOB and POB. Date of Birth, Place of Birth Confidential
Type The type of role within an entity. Director, Shareholder, Liquidator, Voluntary Administrator, Receiver, Person Authorised to Accept Service Public
Registering type The role holder will also be a specific entity type. Individual, registered entity, other Public
Status The status of the role on the register. Current director, current shareholder, ceased director, former shareholder Public
Name The full name of the role holder. Full legal name: John Smith Public
Appointment date The date a person is appointed to the role. Director appointment date Public
Ceased date The date a person leaves the role. Shareholder vacation date Public
Documents Documents associated with the role. Director consent form Public
Properties Specific properties applicable to the role. Share allocation information for a shareholder Public
Address The address details for a chosen address type. Care of, address line 1-4, post code, country code Restricted
Address type The address type for the role. Different address types serve different functions. Residential Address of director or shareholder Restricted
Register link Used to link roles between registers. A director can be a role holder in a NZ Limited Company and a Financial Service Provider Restricted

Disclose Register

8 public data fields and 1 restricted data field

Field Description Example Privacy
Type The type of role within an entity. A participant of a scheme or offer (e.g. manager, supervisor or independent trustee) Public
Registering type The role holder will also be a specific entity type. Registered entity, Overseas issuer, Other participant directory Public
Status The status of the role on the register. Current or historic Public
Address The address details for a chosen address type. Care of, address line 1-4, post code, country code Public
Address type The address type for the role. Different address types serve different functions. Address for service Public
Name The full name of the role holder. Full legal name: John Smith, ANZ Bank Limited Public
Appointment date The date a person is appointed to the role. Participant appointed date Public
Ceased date The date a person leaves the role. Participant removed date Public
Register link Used to link roles between registers. Participants that exist on another register maintained by the Companies Office are linked to the entity registrations on Companies and FSP. Restricted

Financial Service Providers Register

3 confidential data fields and 7 restricted data fields

Field Description Example Privacy
Address The address details for a chosen address type. Care of, address line 1-4, post code, country code Confidential
Address type The address type for the role. Different address types serve different functions. Residential Address, physical address, postal address Confidential
Personal data Personal information specific to each role. This includes confidential data such as DOB and POB. Date of birth Confidential
Type The type of role within an entity. Directors, Controlling Owners and Senior Managers. Restricted
Registering type The role holder will also be a specific entity type. Entity or Individual Restricted
Status The status of the role on the register. Active, inactive Restricted
Name The full name of the role holder. Full legal name: John Smith Restricted
Appointment date The date a person is appointed to the role. Director appointment date Restricted
Ceased date The date a person leaves the role. Director ceased date Restricted
Register link Used to link roles between registers. Role ID (only for business entities) Restricted

Other Incorporated Entities

1 confidential data field, 3 public data fields and 8 restricted data fields

Field Description Example Privacy
Personal data Personal information specific to each role. This includes confidential data such as DOB and POB. Date of birth, name, residential address for Limited Partners. Date of birth for General Partners Confidential
Appointment date The date a person is appointed to the role. Limited partner appointment date Public
Ceased date The date a person leaves the role. Officer cessation date Public
Documents Documents associated with the role. Trust deed with names and signatures, consent form Public
Type The type of role within an entity. General Partners, Limited Partners, Officers, Director Restricted
Registering type The role holder will also be a specific entity type. Individual, Body Corporate, Other Entity Restricted
Status The status of the role on the register. Former officer, former partner Restricted
Address The address details for a chosen address type. Care of, address line 1-4, post code, country code Restricted
Address type The address type for the role. Different address types serve different functions. Residential Address: A physical address in NZ where a partner lives Restricted
Name The full name of the role holder. Full legal name: John Smith Restricted
Properties Specific properties applicable to the role. ASIC information (for Australian entities or directors) Restricted
Register link Used to link roles between registers. A director can be a role holder in a NZ Limited Company and a Financial Service Provider Restricted

Personal Property Securities Register

5 restricted data fields

Field Description Example Privacy
Type The type of role within an entity. Debtor, secured party group (SPG), person acting on behalf (PAOB) Restricted
Registering type The role holder will also be a specific entity type. Person, organisation Restricted
Address The address details for a chosen address type. Care of, address line 1-4, post code, country code Restricted
Name The full name of the role holder. Debtor Name, secured party group name Restricted
Properties Specific properties applicable to the role. Secured party data, debtor pin, SPG ID and password Restricted

Unincorporated/Public Sector Entities

2 public data fields and 4 restricted data fields

Field Description Example Privacy
Appointment date The date a person is appointed to the role. Partner registration date Public
Ceased date The date a person leaves the role. Ceased partner date Public
Type The type of role within an entity. Trustee of a trust Restricted
Registering type The role holder will also be a specific entity type. Individual Restricted
Status The status of the role on the register. Registered, inactive partner of a partnership Restricted
Name The full name of the role holder. Full legal name: John Smith Restricted
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